Role Description
We are seeking a detail-oriented Order Processing Assistant to support our Sales Operations team. This role reports to the Head of Revenue & Sales Operations (HRSO) and is responsible for ensuring accuracy and integrity across sales deal data, contracts, and invoicing processes.
The ideal candidate is highly organized, communicates well, is process-driven, and comfortable working within sales and contract management systems.
This is a temporary, part-time role.
Location
This is a hybrid role based at our headquarters in Sacramento, California, with in-office attendance expected Tuesday through Thursday.
Responsibilities
Order Processing & Deal Governance
+ Audit and verify that all signed contracts are properly attached within HubSpot andaligned with corresponding deals
+ Ensure consistency between contract terms and product data (Product Org Adminrecords) partnering cross-functionally to identify and resolve data discrepancies
Invoicing & Payment Management
+ Ensure product invoices are generated accurately and in a timely manner
+ Track invoice progress and maintain visibility into payment status
+ Follow up internally with deal stakeholders (and externally with customers, if directed) tosupport timely payment collection
Operational Effectiveness
+ Provide regular updates on audit progress across Deals, Contracts, and Product OrgAdmin records
+ Identify and recommend process improvements to streamline deal governance and invoicing workflows
Requirements
Experience in order processing, contract auditing or a related role
Experience with common CRM sales tools (HubSpot preferred but not required) and contract platforms (DocuSign, PandaDoc, Adobe, etc.)
Strong attention to detail with the ability to audit data across systems
Compensation & Terms
$20/hour at 20 hours per week
This is a temporary role with an initial duration through the end of 2026; as the business grows and operational needs evolve, there may be opportunities to expand responsibilities or extend employment.
Computer hardware, office snacks & drinks provided. Participation in Relish lunch service (in-office) 3x a week included.
Not eligible for Medical, Dental, Vision benefits or Paid Vacation/Sick.
